Protecting your privacy is important to us. This Privacy Policy explains how AFMCE / AirCargo – Air Freight Management Conference & Expo (“AFMCE/AirCargo,” “we,” “our,” or “us”) collects, uses, and safeguards your information.

This policy applies to information collected through our website, including aemca.org, and during AFMCE/AirCargo events. By using our website or attending our events, you agree to the data practices described below.

Information We Collect

We may collect personally identifiable information that you voluntarily provide, including:

• First and last name

• Mailing address

• Email address

• Phone number

• Employer

• Job title

If you purchase products or services, we collect billing and payment information solely to process your transaction. Payment details are handled securely and are not retained beyond what is necessary.

We do not collect personal information unless you choose to provide it. This may occur when you:

• Register for an event or account

• Sign up for communications or updates

• Submit inquiries or contact forms

• Participate in promotions or surveys

• Complete event registrations or purchases

How We Use Your Information

We use collected information to:

• Operate and manage our website and events

• Process registrations, payments, and credentials

• Communicate event updates, confirmations, and announcements

• Share relevant programs, services, or future event information

• Improve attendee experience and site performance 

Image, Video & Media Capture During Events

AFMCE/AirCargo events may be photographed, recorded, or filmed for promotional, marketing, educational, and archival purposes.

By attending an AFMCE/AirCargo event, you acknowledge and agree that:

• Your image, likeness, voice, or appearance may be captured in photographs or video

• Media may be used in print, digital, social media, marketing materials, websites, and future event promotions

• No compensation will be provided for the use of such media

If you have concerns about appearing in event media, you may notify event staff onsite, and reasonable efforts will be made to accommodate requests when feasible.

Sharing Information with Third Parties

AFMCE/AirCargo does not sell, rent, or lease personal information to third parties.

We may share information with trusted partners who assist with:

• Event operations and logistics

• Email and postal communications

• Customer support

• Statistical analysis

All partners are required to maintain confidentiality and use information only to perform authorized services.

We may disclose information when required by law or to protect the rights, safety, or property of AFMCE/AirCargo or others.

Automatically Collected Information

We may automatically collect technical data such as:

• IP address

• Browser type

• Domain names

• Access times

• Referring websites

This information is used to maintain site security, improve performance, and analyze usage trends.

Security of Your Information

We use reasonable administrative, technical, and physical safeguards to protect your personal information, including SSL encryption for sensitive data.

While we strive to protect your information, no online transmission can be guaranteed to be completely secure.

Your Right to Deletion

Upon a verified request, we will:

• Delete your personal information from our records

• Direct service providers to do the same

Certain information may be retained when necessary to:

• Complete transactions or contractual obligations

• Detect or prevent security incidents or fraud

• Comply with legal requirements

• Support internal business operations consistent with your relationship with us

Children Under Thirteen

AFMCE/AirCargo does not knowingly collect personal information from children under the age of 13. Parental consent is required for use of this website by minors.

Email Communications

We may send emails related to event updates, confirmations, surveys, or promotional communications.

You may opt out of marketing emails at any time by using the unsubscribe link provided.

Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Updates will be posted on our website and may also be communicated via email. Continued use of the site or attendance at events constitutes acceptance of any changes.

Contact Information

If you have questions about this Privacy Policy, please contact:

AFMCE / Air Freight Management Conference & Expo
Carlsbad, CA 92008
📧 jim@aemca.org
📞 760-203-5022

Effective Date: September 1, 2026